journalpatriot: Public Meeting Minutes

September 3, 2015
North Wilkesboro, NC
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Public Meeting Minutes

Friday 12/19/2014
Wilkes land and right of way transfers for Dec. 8-12 listed
Posted: December 19, 2014 - 2:00 pm

The following land and rights of way transfers were filed Dec. 8-12 at the Wilkes Register of Deeds office.

Traci Yvonne Allen, James Michael Porter Jr., Kelly Rae Byerly, David Lee Byerly, James Michael Porter (dec.) and Rhonda S. Porter (dec.) to Kathy Porter Samples, .67 of an acre. Township not listed.

Richard Popham Sr. to Joel Michael Younce and Donna Younce, 1.05 acres in Jobs Cabin Township.

Comments (0)
Wilkes County commissioners meeting: Feb. 1, 2011
Posted: February 19, 2011 - 10:37 pm

MINUTES

WILKES COUNTY BOARD OF COMMISSIONERS

February 1, 2011

The Wilkes County Board of Commissioners met on Tuesday, February 1, 2011 at 5:00 P.M. with the following members present: Chairman Keith Elmore, Vice Chairman Gary D. Blevins, Commissioner Gary L. Blevins, Commissioner David Gambill, and Commissioner Charlie Sink. 

Also present for the meeting were Tony Triplett, County Attorney; John Yates, County Manager; and Judy Snyder, Clerk to the Board.

The meeting was called to order by Chairman Keith Elmore who welcomed those in attendance.   

INVOCATION - Commissioner David Gambill led the Invocation.

PLEDGE OF ALLEGIANCE - Chairman Keith Elmore led the Pledge of Allegiance.

MINUTES – Motion was made by Commissioner Charlie Sink and seconded by Commissioner David Gambill and unanimously adopted to approve the Minutes of the Board Meeting held on January 18, 2011 and a Special Called Meeting held on January 26, 2011.

 

BUDGET AMENDMENTS – Motion was made by Commissioner David Gambill seconded by Commissioner Charlie Sink and unanimously adopted to approve Budget Amendments No. 23 (Health-Grant/Preparedness), No. 24 (DSS-Grant/CRISIS Intervention); and No. 25 (Health/Developmental Day School-General Fund).

PURCHASING DEPARTMENT – SALES OF SURPLUS ITEMS – County Manager John Yates stated the Wilkes County Purchasing Department is requesting approval to sale the following surplus items using electronic auction method:

            - 35 Motorola MT1000 VHF Radios (radios will not comply with the new FCC

 Regulations), most worked when removed from service and some are parts only

            - 1989 Chevrolet Caprice with 104,818 miles, will run but with a boost

            - 1994 Ford Ranger with 208,914 miles, operable when taken out of service, vehicle no

   longer needed due to retired employee

- 1995 Ford F-150, 234,782 miles, engine is noisy and shifts hard

Motion was made by Commissioner David Gambill to approve the sale of the County property as presented. Motion was seconded by Commissioner Charlie Sink and unanimously approved.

WILKES TRANSPORTATION AUTHORITY (WTA) – Mr. Bruce Eilert, WTA Executive Director, thanked the Commissioners for their time. Mr. Eilert introduced Ms. Elizabeth Fetting with KFH Associates who is a consulting firm nationwide that does evaluations and planning for public transit systems. He stated WTA is in the process of undergoing a five year project at this time and he wanted to have this moment to apprise the Commissioners of prospective plans and get their input. Mr. Eilert turned the presentation over to Ms. Fetting to present the Wilkes Transportation Authority Community Transportation Service Plan. Ms. Fetting stated that the KFH Group is under contract to the State of North Carolina to support the locals in getting service plans completed. She stated they recognize that most of the smaller agencies do not have planners on staff, so they call themselves “rent the planner”. She stated a Community Transportation Service Plan is what they have been doing and that is the name the State gives it. She stated it is basically a five year look-see about what each individual transit system over the State needs and they do this on a rolling cycle so WTA was up this year. She stated they have been working on this for the past six to eight months.  She stated they are at the draft/final stage. She stated what they wanted to do was to get some input before the plan is finalized to see if they have missed anything or to see if the Commissioners have heard from their constituents any community needs that have not been addressed in this plan that are affordable, of course. She stated again it is a five year plan; they are required by the State and the State does help fund them at 90%. She stated in the process we first describe what is out there now, the current services, and then we look at unmet transit needs in the community. She stated next they kind of match those; what we have verses what we need to develop some strategies to address unmet needs that we encounter and then we work with stakeholders in the community. Ms. Fetting stated that Mr. Eilert had put together a Steering Committee of Stakeholders so they had some input already from the community to guide them through the process. She stated in terms of the task, the first thing they do is document what is out there now and they are still finalizing some of those numbers and it will go into the final report. She stated they did a Needs Analysis and developed the alternatives and also a Facility Needs Analysis with this one because the WTA facility is quite small and they really do need a new facility. She stated they went through either leasing a larger facility or purchasing a new facility and those are in the Facility Needs Analysis. She stated they are at the draft plan right now; so again, it is not finalized, it is still open for people to give input and give their two cents. She stated they will finalize the plan within the next four to six weeks. She stated they want to get any input that they did not get. She stated the WTA Board has not seen it yet and they will need to formally adopt it as their five year plan. She stated on current issues, when they talked to the committee early on, maintaining and improving WTA’s financial position was important. She stated they recognize that any new services will have to have an identified funding mechanism to be implemented. She stated there may be a need for regional services and that was something that came up in their discussion. She stated again the facility came up in their discussion. She stated WTA is interested in building a base of general public riders and transforming the image not so much as just the social service provider but as a provider of transportation to all community members. Ms. Fetting stated WTA would also like to partner with Wilkes Community College if that is a possibility in the future. She stated they would like additional partnership opportunities with human service agencies that have a nice arrangement with DSS now whereby they have the computer right there and the DSS can put in their trips and WTA is looking to do that with maybe some other agencies also. She stated they recognize that bus stop amenities were important for the areas served by the WE Shuttle; that is Wilkesboro and North Wilkesboro. She stated they are looking at would there be an opportunity to serve tourist needs and they did not find that quite yet, but perhaps in the future. She stated there is regional coordination opportunities which they would like to take advantage of; again they are not completely dependent on WTA looking at the neighboring transit agencies. Ms. Fetting stated the State’s human service network has experienced significant cuts and these cuts have impacted the agency’s budget and trickled down to WTA. She stated in terms of existing services, right now WTA is doing just over 50,000 annual passenger trips per year. She stated a passenger trip is one person/one trip. She stated WTA had 27,090 vehicle service hours; again one vehicle/one hour and just over half a million vehicle service miles with just under a million dollar annual operating and administrative expenses. She stated the productivity is 1.98 trips per service hour; that means about two people per hour on the vehicle which is typical of a very large county that is rural like yours. She stated the cost per trip is $17.68 per passenger trip. She stated there are some other providers in the community. She stated they just did a little run down of what else is out there. She stated there are some cab operators; there is the Mountaineer East-West service which goes between Boone and Greensboro; there are some human service providers that primarily use volunteer network supervised service – Wilkes Senior Citizens Council, Blue Ridge Opportunity Coalition; and Wilkes DSS sedans that they use other than what is provided by WTA. She stated the next big component of the study is the Transit Needs Analysis and they did some online surveying which was not that successful so they went ahead and did intercept surveys at Wal-Mart to get some input from people who do not necessarily ride the buses or vans. She stated they had an on-board survey also to capture the opinions of people who do ride and they found that generally people are aware of WTA and the services they provide. She stated they also looked at previous plans and studies; we looked at the Wilkesboro and North Wilkesboro plans; we looked at the County planning efforts that have gone on; we looked at land use and demographics and of course the stakeholder input from the Steering Committee. She stated they also spoke with the County Manager and the Finance Manager. She stated she had spoken with Wilkes Community College just trying to get a broad base of input from the community. She stated what they had found on page 8 is the key unmet needs and potential services. She stated they found looking at the demographics that the County is growing slowly and future public transportation demand is likely to be similar to current demand, with some growth experienced as the population ages. She stated there is not enough density for traditional fixed route services in any areas of the County; so really what they are looking at is to continue demand responses; deviated fixed route is appropriate in Wilkesboro and North Wilkesboro because there is enough density for that type of service, but there is really not density for straight up fixed route. She stated they had put the WE Shuttle on the map and underneath it they put all kinds of trip generators that they typically do, things like where medical offices are, where major employers are, where grocery stores are, that kind of thing and they found that the shuttle does provide excellent geographic coverage though this has resulted in rather a long route and that is always the toss up between serving everything and making it long, so it is a little bit on the long side for a shuttle at the moment. She stated they also found that some of the rural areas of the County have a high percentage of people who need public transportation although there again they are located pretty sparse here and there so it is hard to serve them and that is why the cost per trip is what it is because it is hard to go and get them and bring them in. Ms. Fetting stated for the 22% of Wilkes County residents who do commute out of the County, most of them go east, which you probably already know that. She stated the Towns of Wilkesboro and North Wilkesboro did specifically mention in their plans the need for more transit amenities. She stated again looking at unmet needs, they generally include extension of the hours of service and they did address that in the plan and examine ways to make the service more affordable and accessible and those are all addressed in the plan. She stated the primary need currently met by WTA, which you are probably aware of, is access to medical appointments. She stated that makes up more than 50% of what they do and she thinks it is more like 66% of what they do in looking at some additional data. Ms. Fetting stated what the riders wanted is larger vehicles, more accessible vehicles, scheduling improvements, Saturday service, and more geographic coverage on the WE Shuttle and that is what they captured from the on-broad survey. She stated they then took all of that information and kind of put it in the washing machine and what came out was this five year plan; it is expansionary but it is not crazy expansionary – it is modestly expansionary. She stated in terms of operating projects, the first one was Saturday service on the WE Shuttle and they are hoping to implement that in the FY2012, again depending on funding. She stated next is a re-branding of the WE Shuttle just to jazz it up a little bit so people will recognize it as more of a shuttle as opposed to just another vehicle that takes you to an appointment so more general public riders would be likely to use it. Ms. Fetting stated there are two projects that they are hoping to get grant assistance with through the Federal Section 5310 Program which is geared to elderly people and people with disabilities and these directly address a couple of the issues that they found in the unmet needs. She stated one thing is a Fare Assistance Program and the other one being a Purchase of Service Program and both of those would require an outside agency, not WTA, to go after the grant with partnership with WTA and those grants are both through the North Carolina Department of Transportation, Public Transportation Division. She stated they are also adding some, again pending funding availability, additional demand-response capacity in the later years and they did put this in. She stated they do not think it necessary in the near future but maybe for 2015 or 2016; add a second vehicle on the WE Shuttle to serve more of the northeast side of Wilkesboro out towards the YMCA; that area that does not have serve past the college. She stated the next couple of things are coordination projects which they do not have total control over because they are talking about working with neighbors and coordinating services with YVEDDI in the Elkin area and our firm is also going to be doing YVEDDI next so they will facilitate that during their plan after this one is done and then coordinating the long-distance medical trips with Ashe County and that is something they are hoping to get a computer installed in the Ashe County station so they can put in their long-distance trips and maybe make some economic to scale coordinating the trips that go towards Greensboro and towards Charlotte. She stated in terms of other projects, they call them non-operating projects and the one thing that was decided is to at least give them the financial situation of basically all pubic money so continue to lease and continue to use outside vendors but go ahead and try to move to a larger facility to accommodate their needs because they are pretty crammed in there at the moment. She stated they do not have any space to expand the public driver’s room and again they have identified several things in their facility’s review that are lacking. She stated as Mr. Eilert mentioned several times, the facility should really be close to Highway 421 just to minimize the deadhead of the vehicles coming and going. She stated they also identified the need for additional passenger shelters and again those are things that are funded. She stated they try to get them developer funded, but if that is not possible then they are funded at the capital rate which is 80% Federal, 10% State and 10% local. She stated WTA trips have been increasing over the years and is not quite at the threshold yet where the State will support something called Mobile Data Computers and Automatic Vehicle Locations (MDC/AVL). She stated this program is a great help in scheduling because it allows the dispatcher to see exactly where the vehicle is so he can identify more quickly where to place a trip when someone calls. She stated the State threshold is 300 trips per day and WTA is not quite there yet but they think by the end of this plan they will be so they put that in for 2015 or 2016, again they are not finalized yet. She stated so just in summary, they are looking to increase from the 27,000 annual service hours they have now to about 36,000 annual service hours by the end of the cycle which is FY16; they are looking to increase the operating budget from the FY11 budget which is $1.1 million and she thinks the previous was $900,000 and something for FY10 to $1.75 million and that does not include inflation so it is a modest increase, it is not huge given the five years; and increase the fleet from 23 to 28 and they have some ongoing discussions with the State. She stated sometimes the State has certain ideas about what the fleet should be which may not be realistic in the eyes of the operator, so they are kind of going back and forth trying to get what is the right number for the fleet size. Ms. Fetting stated so with that, they want to take questions and get any input.

Chairman Elmore stated so this is a five year plan and Ms. Fetting stated yes, 2011 through 2016. Mr. Eilert stated Chairman Elmore has already been on our board and Chairman Elmore has been made aware of a lot of the logistics behind this. Mr. Eilert stated he does not think it is any mystery that they need to implement a plan like this. Mr. Eilert stated his concern is whether or not they will be able to get enough support from the State to be able to grow into and provide the citizens of Wilkes County the services they need. He stated there seems to be some disparity between the numbers that he has in regards to vehicle usage and theirs, but he thinks it is more of an academic – us filling out their forms and us looking at our budget and they are not quite seeing the same thing, so they will probably work that out without too much difficulty.

Commissioner Gambill asked is there anyway to get more people on WTA. Mr. Eilert stated that is just one of the primary things that he has been trying to accomplish from the scheduling standpoint. He stated when he first started ten years ago it was almost one to one and they are now up to almost two. He stated when they break that two to one ratio, just shortly beyond that, your cost per passenger starts decreasing because you are utilizing your vehicles more efficiently and as you grow and get beyond that point and get up to possibly three to one or four to one, you are going to see a significant drop in cost per passenger over what it had been before. He stated our struggle has always been getting to that point and he feels like they are on the verge of getting to that point and starting to reduce fares to some degree. He stated they are also going to be pursuing additional grant monies that are brand new that they have never engaged in before and he is working diligently right now trying to find out what the implementation aspect of that is before they go ahead and apply for them. He stated as soon as he can get his hands on that and figure out how it is going to be implemented then they can go ahead and apply those towards the reduction of costs for certain groups of people in the County.

Commissioner Gary L. Blevins stated on your customers or clients do you have a certain criteria where you pick them up or could you give me a little detail on that. Mr. Eilert stated they are really two different kinds of business, they are a demand-response business and they have a deviated fixed route. He stated the deviated fixed route is one that runs through the two Wilkesboro's; they go on a specific route, arrive at a specific point at a specific time and people get on and off accordingly and they pay upon boarding. He stated right now it is $1 to board and you can go anywhere on that loop you want to go for that $1. Commissioner Gary L. Blevins stated for example from Millers Creek to Boone. Mr. Eilert stated that would be a demand trip because it is beyond the range of the WE Shuttle which stays within the Wilkesboro's, but when they get up to the Millers Creek area, he thinks it is about $6 or $7 per trip; however, there is a grant that they are applying to that. He stated that grant is the RGP Grant which the County applies for and they utilize that grant to reduce that cost by 1/3 by buying tokens and that way they can track how much they have been used and that they are being used appropriately and so on and so forth. Commissioner Gary L. Blevins stated okay. He stated his understanding is that you have a lot of people going to Boone; the drug addicts have to get their fix or whatever you call it. Mr. Eilert stated they have some people that are qualifying for what is called EDTAP which stands for the Elderly and Disabled Transportation Program and those who qualify for that they are either paying for all of it or most of the cost of picking them up and taking them to their medical facilities. He stated most of those EDTAP funds are for trips outside the County, specifically Boone, Wilkesboro, Statesville, Lenoir, Hickory, wherever the specialists exist to meet their specific needs. He stated there is an occasional situation where they can afford to make some partial payment, but that is done on an application basis and they are being very careful not to over-extend that grant to where they are putting out more funds and they run out of funds by the end of the year. Ms. Fetting asked if some of those would also be from Medicaid from your contract with DSS. Mr. Eilert stated no, Medicaid is one of those situations where any trips that come out of DSS cannot be supplemented with EDTAP grant funds because they are government and they generally receive funds from another source so the Federal government does not want to see the same funds being used twice for the same trip. Ms. Fetting asked if they would go to Boone on some of those trips. Mr. Eilert stated yes, many of them do. Mr. Fetting stated some of those trips are probably Medicaid trips to Boone. Mr. Eilert stated oh yes, the vast majority of them are Medicaid trips and of course right now Medicare does not pay for any. Commissioner Gary L. Blevins stated you are doing a great job, but it sort of gets on my nerves or whatever when you are hauling people to Boone when they are drug addicts to get their …what is it called - methadone. Chairman Elmore stated he thinks that is correct Commissioner Blevins, possibly pain clinics and methadone clinics; but of course, Mr. Eilert has nothing to do with that. Commissioner Gary L. Blevins stated okay; that was the only thing he had to gripe about. Chairman Elmore stated Mr. Eilert handles the transportation and it is not for him to determine the trips. Mr. Eilert stated the only time he steps in or intervenes into a medical process, is when that medical process poses a threat or safety issue with the other passengers on board the vehicles, which we do. He stated they have suspended before and they will probably suspend in the future, but only when absolutely necessary and only within the realm of their capabilities.

Chairman Elmore asked if you bill Veteran Services. Mr. Eilert stated they are not allowed to bill Veteran Services. He stated Veteran Services pays their veterans per mile based upon the distance from their house to the clinic where they need to go to. He stated there are a few instances whereby they have utilized EDTAP funds to provide veterans with transportation who were in need of it and could not get there any other way. He stated there is no direct funding from the Veterans Administration to anyone providing transportation - it goes straight to the veteran. Ms. Fetting stated that is a national issue actually and almost everywhere she works that is an issue, veteran transportation, because they do not do the contractual work that some of the other agencies do.

Chairman Elmore asked if they have enough data to tell if the eastern area was a success or was it too early to tell about your hub. Mr. Eilert stated there are two things, yes it was our intent to start at East Wilkes garage pull out, but then the study came along and they wanted to get a little more background on what was going on in the east part of Wilkes, which they feel like they have a good handle on, but his concern is, number one, in the fall and the winter is not a good time to start that and it was kind of pushing us into that kind of season, so they are going ahead with the five year study and they are going to apply that to the same information that they have collected on East Wilkes in conjunction with trying to work our something with YVEDDI which has been needed for years so that they can initiate a garage pull out that will take anywhere from $15 to $20 off the cost of the trip from here to pick up someone in the eastern part of the County. He stated that will help save DSS some funding on some of their Medicaid trips and it will also benefit the residents of East Wilkes and allow them to get to the destination without having to pay that deadhead cost all the way from Wilkesboro up there to pick them up and yes he does expect to be engaging in it very soon. He stated he just wants to make sure all the logistics are in place. He stated they have already got a space rented at the Ronda Community Center and as soon as they get some phone lines installed and a few other logistical items they will be able to put in that particular garage pull out. He stated their biggest restriction right now is the debate between WTA and the State with regards to fleet size because they are maximizing usage during their peak periods of transportation all of the vehicles they have and the State is saying they can use less. He stated until the State can recognize the fact that they need to have a few more vehicles, it is going to be hard to pull out a vehicle out of the existing fleet to move it over to East into Wilkes and then have that peak period hit and fall short and start increasing their denials which are relatively small compared to other systems right now. Mr. Eilert stated he really does not like denials and would prefer to provide all the service they can.

Chairman Elmore thanked Ms. Fetting and Mr. Eilert for coming and making the presentation. Mr. Eilert stated if there is ever a question any of you want to know about WTA just give me a call.

AIRPORT – SAMARITAN’S PURSE LEASES – County Attorney Tony Triplett stated this was a follow up to our last meeting. He stated the Board will recall that they went through the new proposed leases with Samaritan’s Purse at the Airport and the Board authorized Mr. Triplett to proceed with a notice that is required by law on those leases to run in the paper. He stated the notice ran, the ten days has elapsed, and the Board is enabled to take action tonight if they wish to do so; however, before they do anything, he needed to hand out a little paperwork and explain a few things. Mr. Triplett stated following the last meeting, he has been in contact with Samaritan’s Purse and their Director of Mission Aviation here, Mr. Virgil Gottfried, and Samaritan’s Purse had some requests for some minor changes to the lease which have resulted in a few changes since the copy that he sent to the Commissioners before the last meeting. He stated he needed to go through those with the Commissioners. Mr. Triplett stated he thinks the requested changes are minor, but the Commissioners do need to see what those changes are. He stated he has handed out two new resolutions and two new leases. He stated in the first lease labeled draft #3, if you will flip through you will see that he has highlighted the few changes that were requested by Samaritan’s Purse. He stated on page 2 of that first lease, Samaritan’s Purse has requested that the word “commercial” under our normal purpose language for our lease be deleted and of course that is standard verbiage we have in all of our leases, but Samaritan’s Purse pointed out they are not really a “commercial” operation, they are a non-profit and they have requested that word come out. Mr. Triplett stated he agreed to that so that seems to be a fairly minor change. Mr. Triplett stated the next change is at the top of the following page on storage of flammable liquids and again this is a fairly minor point. He stated they do store flammable liquids or fluids in contains, but not more than five gallons and they keep those in fire proof cabinets and that is a slight change in how they conduct their operation so they have requested that change too.  He stated he has made that change too and you will see it highlight at the top of page 3. Mr. Triplett stated on page 5, in the middle of page 5 you will see the word “Lessee” has been changed to Lessor and that was a mistake in the original preparation of that language; it just needed to be flipped from Lessee to Lessor to get that wording right. He stated at the bottom of page 6 under Ad Valorem Taxes, interesting point here, Samaritan’s Purse specifically requested this; we of course have in all of our leases that our tenants are to pay all ad valorem taxes, any property taxes on their property that they have at the airport. Mr. Triplett stated Samaritan’s Purse again is not our standard tenant because they are tax exempt so they have requested a clarification in here to make sure that nothing in this language would revoke or change their tax exempt status and as long as they remain tax exempt they would not pay taxes and if for some reason they lose their tax exempt status, they would pay taxes. He stated that in his mind is a fairly minor change too and just reflects the situation as it is and they wanted that language clarified and was otherwise just our standard provision in the lease. He stated the next change is on page 9, under the heading Lessee As Independent Contractor, again that word “Lessor” needed to be changed to Lessee; basically a typographical correction there. Mr. Triplett stated the final change is on page 13 where the information for Samaritan’s Purse and who is to receive copies of notices was filled in on the lease. He stated they did request several other changes and some provisions that were a little more substantive. He stated they wanted to change the number of days we have required under various provisions of our lease for default and for ceasing operations for rental abatement. Mr. Triplett stated he told them that he felt like those provisions probably could not be changed. He stated we need to treat tenants the same at the airport; the leases need to be the same unless there is a specific reason. He stated the changes that they have requested in here, other than the typographical ones, are to reflect that they are a non-profit and those are reasonable. He stated changing any other provisions that apply across the board to all tenants without regard to that status probably need to remain the same because all tenants need to be treated equally, so he told Samaritan’s Purse that he did not feel we would be in a position to make those changes and they were okay with that.  He stated Samaritan’s Purse did not have a problem with that, so that is the extent of the changes; that is all that has been requested. He stated as you can see there is no change in any substantive provision other than those few minor changes; the lease is exactly as was presented last time and Samaritan’s Purse has agreed to it. He stated keep in mind we will still have to get surveys done and he has been going back and forth with Jimmy Luther on having W. K. Dickson do our usual surveying and that will be taking place shortly and hopefully we will have those to attach to the leases and actually execute them, but if the Commissioners approve the lease tonight it will go into effect as of today, February 1, 2011. Mr. Triplett stated the other lease has identical changes in it and he has given the Commissioners two new Resolutions which he had thought earlier might not need to be changed, but in looking at the wording it in the very last paragraph, a minor change was needed in the wording of the Resolution to reflect the changes that Samaritan’s Purse requested. Mr. Triplett stated that is the extent of the changes and he will be glad to answer any questions the Board might have and again if the Board wants to proceed, he thinks there will need to be two separate motions to keep these separate because they are two separate leases and the motion in each one will simply be to adopt the Resolution that is presented at tonight’s meeting for approval of this ground space lease agreement. He stated he would be glad to answer any questions the Board might have.

Commissioner Charlie Sink made a motion to adopt the Resolution for the current hanger, being the Holly Farms/Tyson hanger, for approval of the ground space lease agreement presented at tonight’s meeting. The motion was seconded by Commissioner David Gambill and unanimously approved.  

RESOLUTION

 

AUTHORIZING LEASE AGREEMENT

WHEREAS, the Wilkes County Board of Commissioners at its regular meeting of January 18, 2011, authorized advertisement for a lease by negotiated offer, advertisement, and upset bid of certain ground space located at the Wilkes County Airport to Samaritan’s Purse, pursuant to a Lease Agreement as presented at said meeting (hereinafter “Agreement”), for the hangar currently occupied by Samaritan’s Purse (the former Holly Farms/Tyson hangar);

AND WHEREAS, said advertisement was completed as required under the provisions of G.S. §160A-269, in the form of a Notice of Intent to Approve Lease Agreement (hereinafter the “Notice of Intent”) which was published in the Wilkes Journal Patrioton January 21, 2011;

AND WHEREAS, the Notice of Intent contained the basic terms of the offer received by Samaritan’s Purse for the lease of said ground space, as negotiated between Wilkes County and Samaritan’s Purse;

AND WHEREAS, the description of the property to be leased as set forth in the Notice of Intent was as follows:

DESCRIPTION OF PROPERTY TO BE LEASED: The Agreement is for the lease of ground space for the current aircraft hangar and related improvements owned and occupied by Samaritan’s Purse, together with parking and taxi-lane access for the same, a more precise legal description of which is to be set forth in a survey obtained by the County.    

AND WHEREAS, the amount and terms of the offer by Samaritan’s Purse, to lease said ground space were set forth in the Notice of Intent as follows:

AMOUNT AND TERMS OF OFFER: Samaritan’s Purse proposes to lease the above described property from the County of Wilkes for a period of twenty (20) years with three (3) five-year renewal options. Rental to be paid by Samaritan’s Purse will be $200.00 per month for the first five (5) years of the initial twenty (20) year term, $231.85 per month for the next five (5) years of the initial twenty (20) year term, $268.78 per month for the next five (5) years of the initial twenty (20) year term, $311.59 per month for the next five (5) years of the initial twenty (20) year term, $361.22 per month for the first renewal term, $418.75 per month for the second renewal term, and $485.45 per month for the third renewal term.  

AND WHEREAS, no upset bids have been received in response to the Notice of Intent, and the time has expired in which an upset bid may be submitted;

AND WHEREAS, the Wilkes County Board of Commissioners desires to accept the above described bid, and to authorize and approve the Agreement;

AND WHEREAS, the Agreement has been duly approved by the Wilkes County Airport Board, pursuant to the requirements of the Wilkes County Airport Board Ordinance;

            NOW, THEREFORE, BE IT RESOLVED, pursuant to G.S. §§160A-269 and 160A-272, that the Agreement with Samaritan’s Purse, as presented at the January 21, 2011 meeting of the Wilkes County Board of Commissioners, and as set forth in the Notice of Intent, with those changes as approved at the February 1, 2011 meeting of the Wilkes County Board of Commissioners, is hereby approved, with an effective date of February 1, 2011. 

                        This the 1st day of February, 2011.

                                                                                    WILKES COUNTY

                                                                        By: _______________________________

                                                                                    Giddeon K. Elmore, Chairman

                                                                                    Wilkes County Board of Commissioners

ATTEST:

____________________________

            Judy Snyder, Clerk

Commissioner David Gambill made a motion to adopt the Resolution for the new hanger for approval of the ground space lease agreement presented at tonight’s meeting. The motion was seconded by Commissioner Charlie Sink and unanimously approved.

RESOLUTION

 

AUTHORIZING LEASE AGREEMENT

 

WHEREAS, the Wilkes County Board of Commissioners at its regular meeting of January 18, 2011, authorized advertisement for a lease by negotiated offer, advertisement, and upset bid of certain ground space located at the Wilkes County Airport to Samaritan’s Purse, pursuant to a Lease Agreement as presented at said meeting (hereinafter “Agreement”), for a new hangar to be constructed by Samaritan’s Purse adjacent to the hangar which it currently occupies (the former Holly Farms/Tyson hangar);

AND WHEREAS, said advertisement was completed as required under the provisions of G.S. §160A-269, in the form of a Notice of Intent to Approve Lease Agreement (hereinafter the “Notice of Intent”) which was published in the Wilkes Journal Patrioton January 21, 2011;

AND WHEREAS, the Notice of Intent contained the basic terms of the offer received by Samaritan’s Purse for the lease of said ground space, as negotiated between Wilkes County and Samaritan’s Purse;

AND WHEREAS, the description of the property to be leased as set forth in the Notice of Intent was as follows:

DESCRIPTION OF PROPERTY TO BE LEASED: The Agreement is for the lease of ground space for the construction of a new aircraft hangar and related improvements, together with parking and taxi-lane access for the same, a more precise legal description of which is to be set forth in a survey obtained by the County.    

AND WHEREAS, the amount and terms of the offer by Samaritan’s Purse, to lease said ground space were set forth in the Notice of Intent as follows:

AMOUNT AND TERMS OF OFFER: Samaritan’s Purse proposes to lease the above described property from the County of Wilkes for a period of twenty (20) years with three (3) five-year renewal options. Rental to be paid by Samaritan’s Purse will be $200.00 per month for the first five (5) years of the initial twenty (20) year term, $231.85 per month for the next five (5) years of the initial twenty (20) year term, $268.78 per month for the next five (5) years of the initial twenty (20) year term, $311.59 per month for the next five (5) years of the initial twenty (20) year term, $361.22 per month for the first renewal term, $418.75 per month for the second renewal term, and $485.45 per month for the third renewal term. The Agreement further requires Samaritan’s Purse to construct a hangar at least 8,000 square feet in size and a concrete apron on the leased premises within twelve (12) months of the commencement of the Agreement. The Agreement also requires Samaritan’s Purse to perform all rough grading and preparation of the site for the new hangar.

AND WHEREAS, no upset bids have been received in response to the Notice of Intent, and the time has expired in which an upset bid may be submitted;

AND WHEREAS, the Wilkes County Board of Commissioners desires to accept the above described bid, and to authorize and approve the Agreement;

AND WHEREAS, the Agreement has been duly approved by the Wilkes County Airport Board, pursuant to the requirements of the Wilkes County Airport Board Ordinance;

            NOW, THEREFORE, BE IT RESOLVED, pursuant to G.S. §§160A-269 and 160A-272, that the Agreement with Samaritan’s Purse, as presented at the January 21, 2011 meeting of the Wilkes County Board of Commissioners, and as set forth in the Notice of Intent, with those changes as approved at the February 1, 2011 meeting of the Wilkes County Board of Commissioners, is hereby approved, with an effective date of February 1, 2011. 

                        This the 1st day of February, 2011.

                                                                                    WILKES COUNTY

                                                                        By: _______________________________

                                                                                    Giddeon K. Elmore, Chairman

                                                                                    Wilkes County Board of Commissioners

ATTEST:

____________________________

            Judy Snyder, Clerk

AIRPORT – AWARDING OF THE WATER & SEWER PROJECT (FUNDED BY GRANTS) FOR THE AIR PARK – Jimmy Luther, W.K. Dickson, stated the County Manager had asked him to present their recommendation and get the Commissioners concurrence for that recommendation to award a contract to Triangle Grading and Paving, Inc. of Greensboro for installation and construction of a water and sewer infrastructure for the airport. He stated that was a project that was bid in accordance with the North Carolina Bidding Laws regarding formal bidding procedures. He stated they had seven bidders participate in that and they had canvassed those bids. He stated the low bid failed to meet some of the bid requirements their packaged. He stated the low bid and the next low bid documents were forwarded to the EDA who is part of your grant sponsorship and they concurred that the award should go to Triangle Grading and Paving, Inc. because they were the lowest responsible and responsive bidder on that package. He stated the bid amount for Triangle Grading and Paving, Inc. is $1,038,152.50 that would be for Schedule 1 and Schedule 2 which are a water and sewer infrastructure. He stated the grants available for that are $1,345,500, so the bids are within the grant amount that the County has previously accepted. Mr. Luther stated he would ask that the Commissioners consider their recommendation for awarding of the project to Triangle Grading and Paving, Inc. He stated if approved tonight, they will move forward with providing contract documents to Triangle Grading and Paving, Inc. to exercise and execute to come back to the County for approval. Mr. Luther asked if the Board had any questions.

Commissioner Charlie Sink stated I assume these other bidders are all from outside the area; I would not have thought we would have had folks in our area qualified to do this work. Mr. Luther stated the low bid was Iron Mountain Construction out of Mountain City, Tennessee; you had Triangle Grading and Paving, Inc. out of Burlington, North Carolina; Ronnie Turner Construction Company, Inc. out of Hickory; Yates Construction out of Stokesdale; Ramey, Inc. out of Athena; Pedulla Excavating and Paving, Inc. out of Mooresville; and Laughlin-Sutton Construction Company out of Greensboro.

Chairman Elmore asked if we approve this tonight what is the timeline and when can you get started. Mr. Luther stated if approved tonight, they will make the contract documents available to Triangle Grading and Paving, Inc. and they will get their bonds in place and execute their part of the contract and then that contract will come back to the County Manager for signature via Mr. Elmore and then we will issue the notice to proceed and hold a pre-construction conference. Mr. Luther stated based on the weather and that timeline, they are probably looking at April 1, 2011 to get the project started. He stated it usually takes a couple or three weeks to get the paperwork squared away and if you issued the notice to proceed, if the contracted grader could start sooner then that, the money is in place to do so, but they are anticipating somewhere around April 1 to be a good start date.

Commissioner Charlie Sink asked how long you anticipate it to take. Mr. Luther stated one schedule was 380 days and the other was 300 days, so you have almost a year and they can run concurrent; one contractor will be doing both schedules of work. He stated the schedules of work include a 100,000 gallon ground storage tank and an eight inch water line which is going to be a fire service line to the airport and the other schedule of work is a sewer which is basically a four inch diameter forced pane and a small pump station to pump the sewer from one side of the airport to the other.

Commissioner David Gambill made a motion to award the Water and Sewer Project Contract for the Air Park to Triangle Grading and Paving, Inc. of Greensboro, North Carolina. Motion was seconded by Commissioner Charlie Sink and unanimously approved.


PLANNING DEPARTMENT – REQUEST TO SET PUBLIC HEARING – CDBG SCATTERED SITE PROGRAM – Eddie Barnes, Planning Director stated the Wilkes County Planning Department is requesting a Public Hearing be set at the Board’s next regularly scheduled meeting to receive public comment on the close out of the 2007 Community Development Block Grant Scattered Site Program. He stated pursuant to North Carolina General Statute, a 10-day notification period is required.

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Wilkes County commissioners minutes: Jan. 26, 2011
Posted: February 19, 2011 - 10:25 pm

MINUTES

WILKES COUNTY BOARD OF COMMISSIONERS

SPECIAL CALLED MEETING

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Friday 01/14/2011
WCC Board of Trustees meets Thursday, hears reports
Updated: January 14, 2011 - 12:32 pm

The Wilkes Community College Board of Trustees met on Thursday in the John A. Walker Community Center.

The board welcomed its newest trustee, Sylvia Robinson, as well as special guests Sen. Dan Soucek and Rep. Sarah Stevens, who attended the meeting to discuss the upcoming session of the General Assembly.

After discussions with Soucek and Rep. Stevens, the board began its business meeting.

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Thursday 11/18/2010
County wants N.C. 115 named for Garwood
Posted: November 18, 2010 - 11:34 am

Wilkes County commissioners on Tuesday night unanimously approved a resolution asking that part of N.C. 115 be named in honor of John A. Garwood of Wilkesboro.

   The request, which goes to the N.C. Board of Transportation for approval, is for the five-mile section of N.C. 115 from U.S. 421 to Old Salisbury Road.

   The resolution noted that Garwood was a Wilkes County commissioner from 1990 to 1993, serving as chairman most of that time.

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